Data Collection Guidance

Data collections - how to download and upload your documents

Entities nominate a data collection contact within their business who is responsible for downloading and uploading documents through myJFSC as part of our data collection requests.

If you don’t have a data collection contact

If you are not already a myJFSC user, please email regulatorymaintenance@jerseyfsc.org to request an invitation be sent to you with a link to set up an account. Alternatively, if your business already has a Portal Administrator role set up to use myJFSC, this individual has the ability to add new Data Collection Contacts.

Information you can see

If you hold a Data Collection Contact role, you will be able to see all data collection requests for your business. You will not be able to see any other information relating to your business unless you hold another role which enables you to access other areas of myJFSC.

How to access data collections

Click on the name of the entity you wish to submit data for. Then select the data collections option.

Here you will see a list of the data collection requests that are relevant to you. The status of the request(s) will be:

Pending Submission [submission needs to be made before the due date listed];
Validation Passed [submission has been successfully made];

Validation Failed [submission made but validation issues have been encountered on upload]; or

Closed [the data collection request is no longer valid].

Where a submission’s status is listed as Validation Failed, we may contact you to request changes to the document and a resubmission

Select the blue hyperlink for the data collection you wish to complete.

This will take you to a landing page with the name of the relevant entity at the top, as shown below. You should scroll down the page to locate the template for completion.

Click on the blue hyperlink to download the template for completion. The template should be stored and worked upon within your personal drive and uploaded back to this page of the portal when complete.

Please submit the template in the same format as the original download, i.e. xlsx.

PDF and Word versions will not be accepted.

Once you are satisfied that the correct document has been uploaded, tick the declaration box and confirm your submission.

This will complete the data collection submission process.

Issues with the document

If any issues are identified with the structure of the document uploaded, i.e. not xlsx format, you will receive an automated email notifying you that the document has failed validation. A corrected document should then be uploaded within the required data collection submission period.

Retaining a copy of the completed document

Please note that once the document has been uploaded, it will no longer be accessible in the portal. We, therefore, strongly recommend that you retain a copy the submission for your own records. This will assist should we make enquiry with you regarding the data. You may also find it helpful to refer to in following years to identify any variances in your data submission.

Resubmission

Should you identify that the data in your submission requires correction, you may continue to upload the document through the above process as many times as required. We will use your last submission as the true and final version. Please note that this can only be done whilst the submission remains open. If the submission deadline has passed, please contact regulatorymaintenance@jerseyfsc.org